Administrative Assistant I

Client Summary: Our client is a leading not-for-profit health care organization that is the largest, most comprehensive and truly integrated health care network in New Jersey, offering a complete range of medical services, innovative research and life-enhancing care.

Job Description: Administrative Assistant I

The Administrative Assistant I performs a variety of administrative functions.
This position reports to a manager and provides assistance utilizing secretarial support skills to maintain departmental operation.

Essential Generic Job Functions (List in order of importance):

• Schedules appointments, meetings or conferences for departmental personnel utilizing interdepartmental and/or hospital wide computerized scheduling systems.
• Prioritizes calls through screening process, transfers calls, records messages, and delivers to appropriate personnel.
• Coordinates special projects as instructed, composes memos, transcribes notes, and researches and creates presentations.
• Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports.
• Takes and/or transcribes minutes at meetings.
• Reviews and distributes daily mail correspondence to appropriate personnel.
• Orders office supplies and maintains inventory.
• Maintains up-to-date departmental manuals and files.
• May assist with compiling and developing the annual budget.
• Relies on instructions and pre-established guidelines to perform the functions of the job.
• Lifts a minimum of 10lbs., pushes and pulls a minimum of 15lbs. and stands a minimum of 1 hour a day.
• Adheres to the standards identified in the Medical Center's Organizational Competencies.

Education Requirement: High school diploma or equivalent.

Preferred Education: Some college level coursework.

Knowledge, Skills, Abilities: Proficient in computer skills including Microsoft Office Applications.

Preferred Skills & Experience: Experience in health care or corporate sectors.

Schedule Notes: Facilities 8:00 AM - 4:30 PM 5 x 8 hour shift

• No Weekend Requirement
• No Holiday Requirement
• No On-Call Requirement

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Equiliem Healthcare specializes in staffing clinical, non-clinical, and allied personnel. We excel in all levels, disciplines, and specialties within the healthcare spectrum. Our projects range from short to long term local and travel assignments. Equiliem has been recognized as a certified small business enterprise. In addition, we are proud that we have earned the prestigious Joint Commission accreditation for staffing firms and have been awarded Best in Staffing 4 years running by our employees and client partners.

Benefits offered to our workers include the following:

• Medical Insurance
• Vision & Dental insurance
• Life Insurance
• 401K
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options